AI meeting assistant
Meeting360: turn a meeting record into reviewable actions
A meeting can produce many words and still leave the team unsure what was decided. Meeting360 is intended to help organise the record into a transcript, speakers, minutes and proposed actions that people can check and use.
The useful outcome is an accurate record with clear ownership. A generated task should not become a commitment merely because a name or date was mentioned during a conversation.
The workflow to evaluate
Capture with permission
Confirm the recording or source-input process and inform participants as required for the meeting.
Review the transcript
Check speaker attribution, terminology and important numbers before relying on a summary.
Extract decisions and actions
Distinguish agreed commitments from proposals, questions and unresolved requirements.
Confirm the next steps
Have responsible people review owners, dates and wording before actions are distributed or created in another system.
Step 1 of 5 1. Capture with permission
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A practical example
Illustrative evaluation: a participant suggests that a task might be completed next Friday. The review should distinguish that suggestion from an accepted deadline and identify who, if anyone, agreed to own it.
Questions that shape the scope
Use these questions to identify the first decision and the information needed to make it.
- Which meeting inputs and languages are supported?
- Where is the recording processed?
- Can users correct the record?
- Who approves extracted tasks?
Plan the Australian operating handover
Identify the Australian process owner, the systems already in use and any group teams that will approve or operate the change. Where customers, staff or data cross regions, document the actual access and support arrangements. The delivery plan should fit the working hours, reporting calendar and decision responsibilities of the team that will use it.
From assessment to an accepted result
Choose a representative task
Bring one workflow and an example of an acceptable result, using synthetic or approved material.
Review the current product
Confirm supported features, dependencies, permissions and commercial availability for the intended deployment.
Run a bounded evaluation
Check ordinary cases, exceptions and human handoffs. Record limitations and unresolved requirements.
Agree production responsibilities
Confirm provisioning, support, information handling and the acceptance decision before rollout.
Scope and responsibilities
Confirm the current product version, local availability, supported integrations and information-handling arrangements in the walkthrough. No universal price, hosting location or service level is implied.
Frequently asked questions
Does Meeting360 automatically assign tasks to people?
Confirm the current integration and approval behaviour in the walkthrough. Extracting a possible action from a transcript is different from obtaining the person’s agreement to own it. The operating process should require review of the task, owner and due date before the output becomes a relied-upon commitment.
Can we use it for sensitive meetings?
Assess the meeting content, participant expectations, recording requirements and actual data flows before use. Confirm who can access recordings, transcripts and summaries, where they are processed and how they are retained or removed. Start the demonstration with synthetic or appropriately approved material rather than uploading confidential conversations through a general enquiry form.
How can we assess whether the product fits our process?
Bring a representative task, the people involved and an example of an acceptable result. Use synthetic or approved redacted information for the first walkthrough. Ask to see ordinary work, exceptions and the handoff to a person. A demonstration should establish current functionality and prerequisites rather than treating a roadmap item as an available feature.
Is the product available in our market?
Confirm the current commercial offer for your organisation, including contracting entity, supported applications, provisioning and support arrangements. A group product description does not establish identical availability in every country. The walkthrough should identify the supported version and any regional provider requirements before you purchase subscriptions, connect accounts or plan a production rollout.
What determines product pricing and implementation cost?
Request a written quote for the current version and intended usage. Separate the product subscription from setup, third-party licences, model or channel usage and any custom work. Include onboarding and ongoing support responsibilities. Published examples should not be treated as a binding offer for a different market, configuration or transaction volume.
How is business information handled?
Review the actual data flow for the selected deployment: what is read, where it is processed, who can access it and how it is retained or removed. Include connected model and platform providers where relevant. Agree the appropriate information-handling terms before production use; a product name alone does not establish a hosting region or certification.
Can the product be connected to other applications?
Confirm each required connection and action against the current product, supported editions and provider permissions. A possible custom integration is different from an included feature. Test authentication, identifiers, error handling and the resulting records before relying on the connection, and identify who maintains it when the product or the external application changes.
What should be agreed before going live?
Confirm the accepted use case, accountable owner, permissions, support route and procedures for errors or unavailable dependencies. Complete a representative pilot and document its limitations. Agree who can approve changes to the workflow and connected accounts. The production decision should follow evidence of fit, rather than relying only on a polished demonstration or a general product description.
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